IRC 2023 - Terms and conditions

The IEA International Research Conference (IEA IRC) 2023 organizing committee (herein after called IEA IRC 2023) is committed to data privacy and protecting your personal information. During the registration process, you are given the opportunity to indicate your desire/consent to receive conference-related information via email. If, during the registration process, you indicate “yes, I would like to receive IRC information,” you agree that IEA IRC 2023 may send you conference-related information. A valid email address is required for all registrations.
IEA IRC 2023 uses the personal data you provide in this registration for administering your participation in this conference. This may include information about the conference content, logistics, payment, updates, and additional information related to this conference as well as the next one.
IEA IRC 2023 will not disclose your personal data to any other third party without your consent except where required to do so by law. All international attendees contact details which includes full name and email address to verify attendance only will be shared with the National Tourism Development Authority (Fáilte Ireland) having its principal office at 88-95 Amiens Street, Dublin 1 as a funder of the event for the purpose of verifying attendance at the event only as required under section 8 of the National Tourism Development Authority Act, 2003 and that this data will be retained for a maximum of 24 months. Thereafter, the details will be destroyed in a secure manner.

IEA IRC 2023 prohibits discrimination, harassment, and bullying against any participant (attendee, speaker, volunteer, exhibitor, staff member, service provider, or organizer) for any reason—for example, because of age, ancestry, color, disability or handicap, national origin, race, religion, gender, sexual or affectional orientation, gender identity, appearance, matriculation, political affiliation, marital status, or veteran status.

IEA IRC 2023 is committed to providing a safe, productive, and welcoming environment to all participants (attendees, speakers, volunteers, exhibitors, staff members, service providers, and organizers). IEA IRC 2023 has no tolerance for discrimination, harassment, or bullying in any form. Participants are expected to adhere to these principles and respect the rights of others.

Please ensure you take care of your personal possessions during the conference, as the IEA IRC 2023 cannot accept any liability for them.

If you agree to be an author, speaker, or to act as a chair or discussant, we will share your name and affiliation with the conference attendees. We will post the information in the IEA IRC 2023 program (either paper-based or on a mobile application) so that all conference attendees (including chairs and discussants) can approach you with questions, feedback, or requests for more information.

To comply with international and national data privacy laws, IEA IRC 2023 imposes certain restrictions on the use of multimedia at its conferences (e.g., photography, video, audio, online streaming, and all future mediums). A participant is permitted to use hand-held cameras and/or smart phones to take photographs and capture digital images for personal, non-commercial use, provided the photography is not disruptive. Photographs may not be posted online without the explicit consent of the people captured, or published, sold, reproduced, transmitted, distributed, or otherwise commercially exploited in any manner whatsoever.

The IEA IRC 2023 wishes to inform you that IEA IRC 2023 may hire professional service providers (photo/video/streaming/audio) to document and display the conference experience. IEA IRC 2023 may also use social media (e.g., Twitter, Facebook) to: (i) post real-time photos and videos to its social media feeds; and (ii) display select submissions from those feeds on screens throughout the conference venue. In addition to informing you here in writing, the IEA IRC 2023 will make verbal announcements during the conference to inform participants of the presence of a photographer and the potential uses of the photography as stated here. Participants are encouraged to capture their conference experiences and post their own social content from the conference (text, photos, audio, video, streaming), provided it does not infringe upon the privacy rights of any attendee, third party, IEA, or the Educational Research Centre of Ireland. Such infringement would include, but is not limited to, taking pictures/videos and posting this material online without explicit consent, defamation, or infringement of intellectual property rights. In the event an attendee requires a release or permission to protect the rights of a third party, obtaining such a release or permission shall be the sole responsibility of the participant.
By attending the IEA IRC 2023 and other events related to the conference (pre-conference workshops, welcome reception, etc), you acknowledge and agree to the following: (a) IEA IRC 2023 may edit and use footage it captures at the conference for communication activities and for any other lawful purpose in the ordinary course of its business; and (b) due to the prevalence of mobile recording devices in today’s world, IEA IRC 2023 disclaims all liability for the capture of your image in any multimedia format by other participants at the conference.

Please be aware that we cannot accommodate any wishes regarding date or time of when your submission will be presented. Authors are expected to attend the conference in person to present their accepted proposals.
You acknowledge that the venue, timings, speakers, and program of the conference are subject to reasonable changes.

IEA IRC 2023 reserves the right to change, amend, add, or remove any of the above Terms & Conditions at its sole discretion. In the event that changes are made, an amended version of the Terms & Conditions will be communicated to you. If one or more of the conditions outlined in these Terms & Conditions should become invalid, the remaining conditions will continue to be valid and apply. These Terms & Conditions apply to all conference participants (speakers, chairs, discussants, exhibitors, and staff from IEA and the Educational Research Centre of Ireland).
The views expressed by any IEA IRC 2023 participant, speaker, chair, discussant, or exhibitor are not necessarily those of IEA IRC 2023. This includes any opinions or statements found in presentations, advertising or collateral material of participants, speakers, chairs, discussants, and exhibitors, who are solely responsible for their own content.

• If you are unable to attend the conference, we welcome a substitute participant attending in your place at no extra cost, provided that we have at least 2 days prior notice of the name (and email address) of your proposed substitute and have received payment in full.
• Registrations canceled on or before 15 May 2023 are eligible for a full refund of the registration fee, minus the handling fee of 5% of the full fee.
• Registrations canceled from 16 May 2023 to 31 May 2023 are eligible for a 50% refund of the registration fee, minus the handling fee of 5% of the full fee.
• Registrations canceled on or after 1 June 2023 are no longer eligible for a refund.
• By not attending the conference, you will not be eligible for a refund. • All participants are responsible for their own visa applications, and all of the above cancellation policies apply to participants whose visa applications have failed.
• If it becomes known that the in-person conference has to be canceled (due to the COVID-19 pandemic or other health threat), we will inform you as soon as possible about alternative plans.
• If it becomes known that the conference has to be canceled after 15 May 2023 (due to the COVID-19 pandemic or other health threat), all registrants are eligible to a full refund of the registration fees, minus the handling fee of 5% of the full fee.
• In the case that the conference is canceled, the IEA IRC 2023 will not be responsible for any other expenses made in relation to the conference (such as flights, accommodation, etc).